Hallmark Heritage Society
2024 Annual General Meeting ‒ Tuesday, September 26, 2024
The Annual General Meeting was called to order at 19h01 on September 25, 2023 at Wentworth Villa. In attendance were 51 members. The meeting was chaired by President John Dam who welcomed the attendees and laid out the order of business
- Call to Order: 19h01
- Approval of the Agenda:
Valerie Lindholm/Jennifer Barr ─ Carried.
Approval of the Minutes of the previous Annual General Meeting:
Russ Fuller/Don Hutton ─ Carried.
- Reports:
- President’s Report: It’s been a year now and I can much better appreciate how ideas come much faster than action.
The Society still has its office at the historic Craigflower Schoolhouse, sharing the space with the Japanese Learning Centre, am intensive Japanese preschool to whom we sublet their space. We have tidied up the office space over the past year and worked hard on updating and digitizing the archives. It is our goal this year to have our archives fully digitized and accessible through our website while further enhancing our archives viewing room, library, and office equipment to provide an onsite research space for those interested in stopping by and using these resources. We are also actively linking up with other regional archives to provide a comprehensive coverage of Victoria and the CRD’s history.
Our auxiliary historic photographs website is now also online and fully searchable for those interested in researching or simply viewing photographs of our built heritage.
Back to how I opened with ideas vs action, we are in the process of revitalizing our mission and membership to see our Society remain active into the next decade with the next generation. The Society has built up a great office space and healthy budget with which we are looking in new directions with how to put to best use. Some ideas that have caught interest include revitalizing the much-enjoyed tours of the past to increase membership engagement and reengage with the BC Heritage Fair Society to keep our heritage alive in the youth of today.
We are also doing our best to keep an eye on how our built heritage is being managed, maintained, and sometime redeveloped, documenting those battles that we do eventually loose but keeping a record for time to come.
As we launch into 2024/25, we the board reach out to you the membership to remain engaged with us, let us know what you might like to see or have us take action on and together, do what we can to keep our built heritage being important, respected, and enjoyed. Please also consider joining us on the board as we shape our future path moving forward.
Thank You
- Financial Report:
Balance Sheet for the year ended June 30th, 2023
ASSETS
CURRENT Cash in Bank and Credit Union
Bank General account Archives project UNESCO funds in trust | $ 5 764.66 15 000.00 4 000.00 | |||
Credit Union gaming fund | 0.00 | $ 24 761.66 | ||
Share – Coast Capital | 5.00 | |||
$ 4 766.66 | ||||
FIXED
Portable display boards | $ 2 609.01 | |
Library | 426.33 | |
Archival Filing Unit | 5 173.36 | |
$ 32 975.36 |
LIABILITIES
CURRENT | Nil | |
Excess of Revenue over Expenditures | $ -5 238.97 | |
Members equity | 27 736.39 | |
$32 675.36 |
Statement of Revenue and Expenditures for the year ended June 30th, 2024
Revenue |
|
|
|
| Awards Night sponsors | $ 1 900.00 | |
| Donations | 5 821.39 | |
| GST rebate | 205.11 | |
| Rentals | 1 200.00 | |
| Summer project | 5 001.84 | |
| Memberships | 2 938.09 | |
| Miscellaneous | 317.00 | |
| Provincial government grant | 18 648.00 | |
| UNESCO donation | 5 000.00 | |
| $ 41 031.43 | ||
Expenses | |||
| Awards expense | $ 902.96 | |
| Communications | 2 826.46 | |
| Electricity | 2 960.34 | |
| Fire protection | 454.98 | |
| Insurance | 848.00 | |
| Major maintenance | 13 064.10 | |
| Meetings | 1 410.52 | |
| Memberships paid | 63.00 | |
| Office | 425.64 | |
Routine maintenance | 1 081.96 | ||
| Security | 252.00 | |
| UNESCO project | 1 000.00 | |
| Wages and tax deductions | 9 669.23 | |
| Water | 319.63 | |
| Website project |
| 233.34 |
|
| $35 792.16 | |
Excess of Revenue over Expenditures | $-5 239.27 | ||
- Helen Edwards then reported on the budget for the coming year:
Hallmark Heritage Society
2024 ─ 2025 Budget
Revenue | % | ||
Gaming Grant or Young Canada Works Grant | $ | 1 800 | 9% |
Awards Sponsors | $ | 2 000 | 10% |
Donations | $ | 10 000 | 51% |
Rental | $ | 2 400 | 12% |
Memberships | $ | 3 000 | 15% |
GST rebate | $ | 200 | 1% |
Sundry revenue | $ | 317 | 2% |
Total | $ | 30 410 | |
Expenses | |||
Annual Reports | $ | 50 | 0% |
Communications (Shaw Internet) | $ | 2 800 | 15% |
Fire Protection Verification (Troy) | $ | 500 | 3% |
Hallmark Awards Expense | $ | 1 000 | 5% |
Insurance | $ | 850 | 5% |
Light and Heat | $ | 3 000 | 16% |
Meetings | $ | 1 500 | 8% |
Memberships Paid | $ | 250 | 1% |
Office & Website | $ | 1 000 | 5% |
Minor Maintenance | $ | 1 200 | 7% |
Security | $ | 500 | 3% |
Speaker honoraria | $ | 300 | 2% |
Sundry | $ | 25 | 0% |
Wages and tax deductions | $ | 5 000 | 27% |
Water | $ | 300 | 2% |
Total | $ | 18 375 |
She then if there were any questions from the floor regarding the Budget. There were none.
- Election of Directors for 2024-2025: Russ Fuller thanked all those who agreed to stand for election and then presented the proposed slate of officers for 2024-2025 and conducted the election.
The nominations were:
President: | John Dam |
Vice President: | Don Hutton |
Treasurer: | Helen Edwards |
Secretary | Michael Halleran |
Members at Large: | Jennifer Barr, Jay Bradley, Robert Halliday, Valerie Lindholm, |
As there were no further nominations from the floor and the slate was acclaimed.
The elected officers were:
President: | John Dam |
Treasurer: | Helen Edwards |
Secretary | Michael Halleran |
Members at Large: | Jennifer Barr, Jay Bradley, Robert Halliday, Valerie Lindholm |
- The President Elect Assumed the Chair:
John Dam thanked the outgoing members of the Board for their service to the Society.
- Book Raffle:
Jennifer Barr conducted the Book Raffle.
- Pam Madoff Reported on the Problem News and Good News regarding Heritage:
The Bad News:
Duck’s Building alterations
Canada Hotel pulled down
Yates Building alterations
The Abby demolition or alteration
Bank Street School demolition planned
924 McClure Street demolition
1702 Fernwood Road alteration
56 Government Street alteration
674-76-78 Battery Street alteration
1320 Purcell Place
Westholm Hotel site totally unsympathetic replacement
The Good News:
1308-1396 Douglas Street
1414-1420 Broad Street
14 Chatham Street
515 Foul Bay Road
3251 Harriet Road
- Break: The meeting then adjourned for a refreshment break.
- Speaker:
Larry Kreisman gave an illustrated talk based on his book Made to Last, 50 Years of Historic Seattle. He showed what could be achieved when the political conditions are more sympathetic to heritage than in present-day Victoria.
- Questions:
A short period for questions from the floor followed.
- Next General Meeting:
It is hoped to have a meeting in December. Members will be notified of the date via email or in the Preserve.
- Meeting Adjournment:
The meeting was adjourned at 21h40.