Hallmark Heritage Society
2023 Annual General Meeting ‒ Tuesday, September 26, 2023
The Annual General Meeting was called to order at 19h36 on September 26, 2023 at Wentworth Villa. In attendance were 49 members. The meeting was chaired by President Ken Johnson who welcomed the attendees and laid out the order of business
- Call to Order: 19h36
- Approval of the Agenda:
Valerie Lindholm/Michael Halleran ─ Carried.
- Approval of the Minutes of the previous Annual General Meeting: Stefan Opalski/Valerie Lindholm ─
- Reports:
- President’s Report: I wish to thank the members for allowing me the privilege of serving the Society for the past twelve years. The past year has been interesting and, I feel, successful. The Hallmark Heritage Society continues to occupy the Craigflower Schoolhouse with office, file storage and the use of the Schoolhouse in a traditional manner. The Society engaged the services of a student worker over the summer, and this has proven very productive. Most house files have now been digitized and are stored in the “Cloud” for safety and have been uploaded to our website. We have also started work on an auxiliary website dedicated just to photographs. The Society received a donation of photographs and negatives from the estate of Phillip Graham as well as that of Al Fry and will soon sort through these to determine what will be added to the files. Over the summer months the exterior paint of the Schoolhouse was touched up, the sewage pump was replaced as part of preventative maintenance, and new toilets and flooring installed in the bathrooms. All works are funded by the Provincial heritage Branch as part of our lease arrangements. We are back having meetings in a wonderful space, and I am sure that the Hallmark Heritage Society will continue to be the voice of heritage conservation in Greater Victoria. Again, Thank You.
- Financial Report: Balance Sheet for the year ended June 30th, 2023
ASSETS
CURRENT Cash in Bank and Credit Union
Bank | $11 977.62 | |
Credit Union | 6 045.07 | $18 022.69 |
Share – Coast Capital | 5.00 | |
$18 027.69 |
FIXED
Portable display boards | $ 2 609.01 | |
Library | 426.33 | |
Archival Filing Unit | 5 173.36 | |
$26 236.39 |
LIABILITIES
CURRENT | Nil | |
Excess of Revenue over Expenditures | $ -3 615.15 | |
Members equity | 29 851.54 | |
$26 236.39 |
Statement of Revenue and Expenditures for the year ended June 30th, 2023
Revenue |
|
|
|
| Awards Night sponsors | $ 2 580.00 | |
| Donations | 2 109.87 | |
| GST rebate | 205.39 | |
| Heritage Fair grant | 500.00 | |
| Rentals | 3 700.00 | |
| Summer project | 5 072.69 | |
| Memberships | 1 775.29 | |
| Miscellaneous | 107.50 | |
| $16 050.74 | ||
| |||
Expenses | |||
| Awards expense | $ 1 213.55 | |
| Communications | 1 659.24 | |
| Electricity | 2 434.13 | |
| Fire protection | 763.61 | |
| Insurance | 814.00 | |
| Major maintenance | 735.00 | |
| Meetings | 777.74 | |
| Memberships paid | 135.00 | |
| Newsletter expenses | 413.85 | |
| Office | 900.68 | |
| Public engagement | 435.66 | |
Routine maintenance | 589.01 | ||
| Security | 252.00 | |
| Wages and tax deductions | 8 043.07 | |
| Water | 388.63 | |
| Website project |
| 110.72 |
|
| $19 665.89 | |
Excess of Revenue over Expenditures | $-3 615.15 | ||
- Election of Directors for 2023-2024: Ken Johnson thanked all those who agreed to stand for election and then presented the proposed slate of officers for 2023-2024 and conducted the election.
The nominations were:
President: | John Dam |
Vice President: | [to be appointed from the Incoming Directors at the first Board Meeting] |
Treasurer: | Helen Edwards |
Secretary | Michael Halleran |
Members at Large: | Jennifer Barr, Don Hutton, Harold Kalman, Valerie Lindholm, Joyce Mackie |
As there were no further nominations from the floor and the slate was acclaimed.
The elected officers were:
President: | John Dam |
Treasurer: | Helen Edwards |
Secretary | Michael Halleran |
Members at Large: | Jennifer Barr, Don Hutton, Harold Kalman, Valerie Lindholm, Joyce Mackie |
- The President Elect Assumed the Chair:
John Dam thanked the outgoing members of the Board for their service to the Society. Then he presented Past President Ken Johnson with a gift from the Board in recognition of his contributions over his long service to the Society.
President Dam then reported on the budget for the coming year:
Hallmark Heritage Society
2023 ─ 2024 Budget
Revenue | % | ||
Gaming Grant or Young Canada Works Grant | $ | 11 000 | 36% |
Awards Sponsors | $ | 2 500 | 8% |
Donations | $ | 2 000 | 7% |
Rental | $ | 2 600 | 9% |
Memberships | $ | 1 800 | 6% |
GST rebate | $ | 250 | 1% |
Provincial Grant for Plumbing Project | $ | 10 260 | 34% |
Total | $ | 30 410 | |
Expenses | |||
Administration | $ | 150 | 0% |
Annual Reports | $ | 50 | 0% |
Communications (Shaw Internet) | $ | 1 700 | 6% |
Fire Protection Verification (Troy) | $ | 600 | 2% |
Hallmark Awards Expense | $ | 1 200 | 4% |
Insurance | $ | 850 | 3% |
Light and Heat | $ | 3 000 | 10% |
Meetings | $ | 800 | 3% |
Memberships Paid | $ | 250 | 1% |
Office & Website | $ | 1 700 | 6% |
Minor Maintenance | $ | 1 000 | 3% |
Major Maintenance ─ Plumbing Project | $ | 9 000 | 30% |
Security | $ | 500 | 2% |
Sundry | $ | 25 | 0% |
Water | $ | 300 | 1% |
Student working on website | $ | 9 200 | 30% |
Total | $ | 30 175 |
John Dam then if there were any questions from the floor regarding the Budget. There were none.
- Book Raffle:
Jennifer Barr conducted the Book Raffle.
- Speaker:
Bruce Davies, curator of Craigdarroch Castle, gave an illustrated talk based on his new book Craigdarroch Military Hospital
- Next General Meeting:
It is hoped to have a meeting in December. Members will be notified of the date via email or in the Preserve.
- Meeting Adjournment: The meeting was adjourned at 20h57.